Office / Facilities Administrator
An exciting opportunity for someone looking for a varied role working within our reputable law firm.
You will play a vital role in maintaining facilities and providing a welcoming environment to our clients.
A hands-on role suited to a confident professional with first class organisational and interpersonal skills and the ability to handle a varied and demanding workload.
Main responsibilities/key tasks (not exhaustive)
Facilities duties
- Ensuring the facility’s buildings, equipment and systems well maintained;
- Scheduling inspections and repairs as necessary;
- Oversee contractors;
- Ensuring facilities meet with regulatory requirements;
- Maintaining communication between management and contractors;
Office Administration duties
- To assist in coordinating meeting rooms, ensuring they are maintained to a high standard.
- To ensure incoming and outgoing telephone calls are answered and dealt with courteously and as quickly as possible.
- To assist with post room duties, including booking couriers when needed and ensuring that all post is dealt with in a timely matter.
- To maintain all records with regards to Wills, Deeds and LPA’s.
- To deal with all enquiries with regards to Wills, Deeds and LPA’s from outside sources and staff members.
- To liaise with Clients and request necessary ID and authorisation from all parties that is required for the collection thereof.
- To locate and scan wills.
- To log all documents for storage.
- Ensure that the reception area is continuously attended covering lunches and breaks as needed.
Required qualifications, skills and experience
- Diplomatic and confident in communication with a friendly and approachable manner
- High attention to detail and accuracy
- Ability to prioritise work and cope well in periods of high volume
- Proactive and able to rise to challenges
- To be methodical with strong eye for detail
- Ability to work independently, as well as part of a team
- Competent IT skills, ideally with a working knowledge of MS Office
We are offering a competitive salary to the successful candidate, commensurate with experience and ability.
This is a full-time role working 9 am to 5.15pm Monday to Friday and at our Chichester Office.
Due to the nature of the role, it is office based.
Apply with C.V to lisa.ewins@georgeide.co.uk
